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STARS Upgrade - December 2007

Why Did Stanford Upgrade the STARS system?

Stanford upgraded its entire PeopleSoft system from verision 8.0 to version 9.0 in 2008 (support from Oracle Corp. for versions prior to 9.0 ended in August 2008). STARS, implemented later than the main Student Administration and HR modules, ran on PeopleSoft version 8.8. Since the "jump" to version 9.0 was smaller for STARS than for the rest of Stanford's PeopleSoft system, the decision was made to move STARS to 9.0 first. 

While the upgrade did not initially provide significant functional improvements, moving to version 9.0 facilitates the addition of new features and enhancements.

Administrative Systems led the project in collaboration with the Internal Audit and Institutional Compliance Department, the business owner of the STARS system.

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When did the upgrade happen?

The upgraded version of STARS went live on December 3, 2007.

PLEASE NOTE:  We identified several issues during the implementation of STARS V9, that affected STARS operations. We categorized several of the items as "Open" and "Deferred." We focused our initial efforts to remediate the Open Issues for remediation as soon as possible, including acquiring "fixes" from PeopleSoft/Oracle. The Deferred issues also include items that are part of the standard, delivered PeopleSoft/Oracle code and that are the default "as designed" functionality. 

Please report additional issues by filing a HelpSU Request.

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What was different as a result of the upgrade?

Learners-- those who use STARS to register themselves for training classes -- Experienced little (if any) change in the STARS application.

Learning Administrators & Enrollment Administrators -- those who use the STARS system to administer training programs --Experience some changes in navigation and in certain processes.

As part of the upgrade project we identified the specific changes that Learning Administrators experienced and provided information and documentation to help them make the transition from the old to the new version.

OPEN LAB SESSIONS-
STARS provided 3 Open Lab Sessions for Learning & Enrollment Administrators. Please note that space is physically limited in the labs. You will be allowed to RSVP (via STARS, of course) for certain time slots, but please feel free to drop in. The 3 scheduled sessions are -
  • Tuesday, November 27, 2007 at 9:00am - 12:00 noon.  Arguello Labs, Room 105 (map)
  • Friday, November 30, 2007 at 9:00 am to 12:00 noon.  Arguello Labs, Room 105  (map)
  • Friday, December 7, 2007 at 9:00 am to 12:00 noon.  Arguello Labs, Room 105  (map) - (Post Go-Live)
"What's Different" Document -
STARS has prepared a "living document" of the comparisons between Version 8 and Version 9 functions.  (doc)

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What will be the same?

All users will continue to access STARS via the Axess website. Learners (those using the system to register themselves for training classes) will see virtually no difference in the system. Most processes will also remain the same for Learning Administrators, with some exceptions. No changes to desktop software will be required.

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How can I get more information?

The Project Team will communicate further with Enrollment and Learning Administrators as the STARS enhancements continue.

  • Check this website frequently for updates.
  • Enrollment and Learning Administrators can join the STARS Working Group.
  • Other information sessions and materials will be available in the coming weeks.
  • Informational updates will be announced on the STARS web site and via email.

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General Information about STARS

The Stanford Training And Registration System (STARS) is Stanford's implementation of PeopleSoft's Enterprise Learning Management System (commonly referred to as either "ELM" or "LMS"). It is a distinct module in the PeopleSoft system that provides management with a centralized University-wide tracking tool for compliance and training administration.

STARS was first implemented in Spring 2005, replacing the legacy Prism Training system. Training and compliance programs use STARS to define and schedule training classes, register participants, track attendance/program completion, plan future training, etc. Programs using the system include:

  • Administrative Systems
  • Comparative Medicine - VSC
  • Controller's Office
  • Environmental Health & Safety
  • Stanford Health & Improvement Program (HIP)
  • HR Learning & Development
  • Information Security Office
  • Internal Audit & Institutional Compliance
  • IT Services - Technical Training
  • SUMC Compliance
  • Environmental Health & Safety
  • Office of Development
  • Office of Research Administration
  • Research Compliance
  • Residential & Dining Enterprises
  • Sexual Harassment Office

Learners and Learning Administrators connect to the system via the Axess portal website.

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Last modifiedFriday, 04-Nov-2011 05:57:40 PM

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